ERP for wholesale distributors built around your stock and your reps.
A distributor’s ERP has to hold the stock count every channel reads, value that stock correctly and show sales reps each customer’s history before they call. We build that as one system on servers you control, connected to Shopify, your marketplaces and QuickBooks Online. One US wholesale business has run on the system we built since July 2026. Send us your channels, reps and monthly order volume, and within one business day you get a free written answer: build, buy or stay put.
Four jobs an ERP for wholesale distributors has to get right.
Inventory
Stock valued in FIFO cost layers
Each receipt opens a cost layer, and each sale draws from the oldest layer first. On-hand stock has to equal the open layers at all times. Before each release, an automated check compares the two and stops the release if they differ.
Channels
One stock count for every channel
When the web store and each marketplace keep their own count, they drift apart. The ERP holds the one count they all read. In our build, Shopify stock updates every 10 minutes and the marketplace syncs on a schedule.
Sales reps
A call queue with each customer’s history
Reps work a call queue that shows each customer’s past orders, and orders carry the rep who made the sale. On our wholesale project we repaired 27,667 rep attribution records and checked them against NetSuite.
Accounting
Your accounting stays where it is
Our wholesale ERP is connected to QuickBooks Online, and we built a reorder-prediction CRM on a brand’s Sage 100 data. The ERP syncs on a schedule, so nobody copies exports by hand.
One wholesale ERP and one distributor data system, both in use.
We keep client names private. Figures come from the systems’ own records. Screens we share use synthetic data.
Wholesale ERP · US wholesale business
Orders to shipping in one system
A US wholesale business replaced NetSuite with the system we built. It has been the system of record since the July 2026 go-live.
- Order entry, card payments, quotes, approvals, credit memos and returns.
- Shipping labels, plus shipment tracking synced on a schedule.
- A customer view with full order history, and RFM analytics (recency, frequency and spend) for each customer.
- Shopify stock pushed every 10 minutes: 213 SKUs on the first full run in July 2026.
- Email marketing and CRM tools kept in step by scheduled jobs.
Distributor data · US consumer-health brand
Retail and distributor data in one place
A consumer-health brand kept its retail and distributor numbers in vendor exports and hand-kept workbooks. We built one database and web app that refresh those feeds every week.
- Distributor purchase lines matched to the outlets they ship to, with duplicates merged.
- 121 tables and about 1.24 million rows, measured in September 2026.
- A reorder-prediction CRM built on the brand’s Sage 100 data.
We do not name either client in public. Screens we share use synthetic data, never their customers, products or prices.
Moving off NetSuite? See how we moved a wholesale business off NetSuite, from mapping the data to the switch.
Get a free written fit checkWhat our wholesale ERP runs today.
Your scope decides which of these come first.
- Orders
- Order entry, quotes, approvals and credit memos, with card payments.
- Inventory
- FIFO cost layers, with on-hand stock checked against the open layers before every release.
- Channels
- Shopify stock every 10 minutes and a scheduled marketplace sync, all from one count.
- Sales
- A rep call queue with each customer’s order history, rep attribution and RFM analytics.
- Fulfilment
- Shipping labels, shipment tracking and returns.
- Vendors and tax
- Vendor records and a tax rate matrix.
- Connected tools
- QuickBooks Online, plus email marketing and CRM tools synced on a schedule.
Your current system stays live until stock and orders reconcile.
Free written fit check
Tell us what you run today, how many channels and reps you have and roughly how many orders you handle a month. Within one business day we reply in writing: build, buy or stay put, what we would build first and what discovery costs.
Scoped discovery, then a fixed quote
We map your order flow, stock rules, channels and accounting link, and agree what moves first. You get a written scope, a fixed quote for the build and a schedule before any build starts.
Build alongside, then switch
Your current system keeps running while we build in stages. We move the data, check stock and orders against the old system and switch over when they match.
Send us how you sell today.
Name your current system, your sales channels, the number of reps and your monthly order volume. You get a written answer within one business day.
What you get at each step.
- A written fit check within one business day, including when a package fits better
- A written scope, fixed quote and schedule before the build
- Stock and orders moved and checked against your current system before the switch
- A FIFO stock check and automated tests before every release
- Code in your repository, on servers you control, with no per-user licence
Distributors that sell through more than one channel.
Wholesale distributors and brands that sell to retailers, through their own web store and on marketplaces, with reps on the phone. If you sell through one channel and your package already fits, a custom ERP is probably more than you need, and the fit check will say so.
Weighing build against buy in general? Start with custom ERP development and its build-or-buy test.
Want to see what we have built? Browse our selected work.
Questions we get before people start.
What is the best ERP for a wholesale distributor?
The one that matches how you sell. NetSuite, Acumatica, Sage and SAP all sell software for wholesale distribution, and a package suits a distributor with a standard process. A custom ERP fits when several channels, reps and pricing rules have to share one stock count and the package needs workarounds to do it.
What should a wholesale distributor look for in an ERP?
Inventory costing that matches your books, such as FIFO cost layers. One stock count that every channel reads. Rep tools that show each customer’s order history. A scheduled link to your accounting. And a way to check stock and orders against the old system before you switch.
How does FIFO inventory costing work in an ERP?
FIFO means first in, first out. Each receipt opens a cost layer at its purchase cost, and each sale draws from the oldest open layer first, so the cost of goods sold uses the oldest costs. On-hand quantity always equals the sum of the open layers, and our build checks that before every release.
Can a custom ERP keep Shopify stock in sync?
Yes. In our wholesale ERP, Shopify stock updates from the ERP every 10 minutes. The first full run in July 2026 pushed 213 SKUs.
Does it work with QuickBooks Online and Sage 100?
Our wholesale ERP is connected to QuickBooks Online. For a consumer-health brand we built a reorder-prediction CRM on its Sage 100 data. You can keep your accounting tool, and the ERP syncs with it on a schedule.
How do sales reps use it?
Reps work a call queue that shows each customer’s order history, so they know what the customer bought before they call. Orders carry the rep who made the sale. When we moved our wholesale client off NetSuite, we repaired 27,667 rep attribution records and checked them against NetSuite.
Can it handle data from our distributors and retailers?
Yes. For a consumer-health brand we built a database that matches distributor purchase lines to the outlets they ship to and merges duplicates. Weekly jobs refresh the outside feeds, and in September 2026 it held 121 tables and about 1.24 million rows.
How much does a distribution ERP cost?
The fit check is free. We quote a fixed price after scoped discovery, because your modules, channels, data history and reports decide the work. After launch you pay for the server and any changes, with no per-user licence.
Who owns the code and the data?
You do. The code sits in your repository and the data on servers you control. Once the work is paid for, the code we write for your project is yours under our terms.
Find out what your distribution ERP needs.
Free written fit check within one business day. Scope and fixed price agreed before any build.